From Payment to Reporting: Automate Financial Processes End-To-End

Partial payments, changing amounts or combined invoices make automatic allocation to open items difficult - yet it is essential for correct contract status in real time.

Companies define their own account assignment logics, e.g. by service type, region or customer group - these must be mapped in a rule-based and scalable manner.

Prepayments (e.g. for annual subscriptions) must be accrued over time - automated, auditable and balance sheet compliant.

If subscription billing, payment reconciliation, accounting and reporting take place in separate systems, inconsistencies, delays and sources of error arise.

Collect & Report describes all processes relating to payment reconciliation, posting logic and reporting in the subscription area. The aim is a consistent, audit-proof data flow from receipt of payment to transfer to the general ledger - including dunning, reversal processing, credit notes and correct accrual accounting.

Advance payments - e.g. for annual subscriptions - must be correctly accrued over the term for accounting purposes. Our solution enables automated, auditable and balance sheet-compliant implementation with transfer to the general ledger for monthly or annual financial statements.

Companies define their own account assignment logic - e.g. by service type, region, product group or customer segment. We implement these requirements in a rule-based and scalable manner - centrally controllable, automated execution.

A fragmented system landscape with manual transfers leads to errors, redundancies and reporting gaps. Our approach is based on end-to-end system integration of billing, ancillary cost processing and the general ledger - without media disruptions. Our recommendation is to separate the payment logic and mass data processing in the subledger from the balance sheet mapping in the general ledger - integrated end-to-end, without manual breaks.

We combine technological expertise with an understanding of accounting processes. Our solutions are not only technically scalable, but also well thought-out from a business perspective - for genuine end-to-end processes without Excel loops or reporting gaps. Most importantly, we create an architecture that quickly enables new business models - without being held back by rigid ERP or finance processes. The result is a collect & report setup that accelerates innovation rather than inhibiting it.

Partial payments, variable amounts and combined services are part of everyday life in the subscription business. A rule-based, automated payment reconciliation system is required to correctly map payment status, contract terms and outstanding receivables. This is the only way to precisely allocate incoming payments to the correct invoices, periods or services - in real time and in an audit-proof manner. This is essential for billing accuracy, dunning and customer lifetime value.

Our solutions reconcile incoming payments with open items based on rules - even in the case of multiple payments, partial amounts or collective transfers. The allocation takes place in real time, audit-proof and traceable, even with high volumes. Processing often takes place in a separate subledger, which is designed for high volumes and payment details. This keeps the general ledger unburdened and clearly structured.

The structured transfer to the general ledger creates a consistent data basis for audits, monthly financial statements and forecasts. Our solution ensures that all payment transactions are documented in a traceable manner - including a link to the contract and service history.

It saves time and resources, prevents booking errors, meets internal compliance and auditing requirements - and creates the basis for reliable financial data in the subscription business. At the same time, the solution enables complex payment processes such as partial payments, collective transfers or dunning runs to be processed separately from the central ERP system. This allows new business models and billing types to be implemented much faster - without having to intervene in the often rigid and sluggish processes of traditional financial accounting.